[dropcap]E[/dropcap]ven for a small company your IT Assets are crucial to the running of your business whether it is the salesman’s laptop that he needs
to be able to do a presentation, a desktop in the stores that is being used to book in stock or a desktop in accounts that is being used to produce the invoices.
Each of these assets in their own way have differing levels of importance and in a number of cases you may find that there is more than one machine that can be used to do the same work.
If this is not the case how long can you afford to go without this machine before it starts to impact the business.
It is all well and good to have a partnership with a local IT firm who can can come in and fix the machine but what happens when they ask for the install media and license keys for the payroll software to perform the install.
This is where having an understanding of your assets namely make, model, serial number, date purchased, warranty details helps you manage their lifecycle.
As an asset gets older they get to the point where faults with the machine start to increase due to certain component parts failing and even sweating the asset by say increasing the amount of memory and storage there is a tipping point when the machine needs to be swapped out.
Within this information if you know the purchase price of the item, the age and how much you are writing the item down per year you can also get a better understanding as to whether you are getting value for money. For instance if you had a machine that after a year was not doing the job it was intended for then you would have got value for your money but if another machine lasted say four or five years day in day out before you had to swap it out you would be more than happy.
All of this information that you are building up about your IT assets helps you run your business more effectively. What we remember is that the cost of an asset to a business is not the initial cost, it is all the associated costs such as software, support even the power that it consumes.